Community Child Care has an extensive range of resource sheets to assist you with the successful management and day to day running of your education and care service covering areas such as:
- Quality Practice
- 01Priority of Access Policymore info >
- 02National Occasional Care - Licensing and approvalsmore info >
- 03National Occasional Care - Establishment checklist for new stand alone OCC providersmore info >
- 04National Occasional Care - Establishment checklist for funder kinders with integrated OCCmore info >
- 05National Occasioanl Care - Establishment checklist for funded kinders offering OCC before and after more info >
- 06National Occasional Care - How to use the budget projection excel worksheetmore info >
- 07National Occasional Care - Excel budget projection worksheetmore info >
- 08Integrated kindergarten: Information for familiesmore info >
- 09Sustainability Audit Toolmore info >
- 10How to plan and purchase meaningful professional developmentmore info >
- 11Assessing the need for a new outside school hours care (OSHC) servicemore info >
- 12Becoming a member of a childcare management committeemore info >
- 13Celebrations, holidays and special occasionsmore info >
- 14Conducting staff meetingsmore info >
- 15Creative play in art and craftmore info >
- 16Developing positive working relationships in a community-based child care centremore info >
- 17Effective management committeesmore info >
- 18Family Handbookmore info >
- 19Food Safetymore info >
- 20Get to know your education and care servicemore info >
- 21How to generate family involvement in service managementmore info >
- 22Long term projectsmore info >
- 23Nutritionmore info >
- 24Occupational health and safetymore info >
- 25Physical playmore info >
- 26Popular culture - its place in children's education and care services for older childrenmore info >
- 27Position descriptions for education and care services - A guidemore info >
- 28Preparing for vacation caremore info >
- 29Promoting your education and care servicemore info >
- 30Record keeping requirementsmore info >
- 31Recruiting staff, referee checksmore info >
- 32Staff handbookmore info >
- 33Staff orientation and inductionmore info >
- 34The legislative framework more info >
- 35The value of playmore info >
- 36Useful contacts for management committeesmore info >
- 37Venue use - internal arrangements and external providersmore info >
- 38What is a community based child care centre - Information for familiesmore info >
- 39Why plan?more info >
- 40Working with students and volunteersmore info >
- 41Writing and submitting a proposal to managementmore info >
01 Priority of Access Policy
This resource outlines a policy template to help guide services in implementing their own Priority of Access policy.
02 National Occasional Care - Licensing and approvals
This resource sheet explains the regulatory authorities, and explores the appropriate licensing and approvals, for new and existing occasional care program providers.
03 National Occasional Care - Establishment checklist for new stand alone OCC providers
To establish and provide an Occasional Care Service in Victoria, there are a variety of things you will need to be familiar with, including the legislative and regulatory obligations as well as the reporting and compliance requirements under your state funding agreement. This checklist is designed to support the establishment of a new stand-alone occasional care service under the National Occasional Care Programme.
04 National Occasional Care - Establishment checklist for funder kinders with integrated OCC
This checklist is designed to support existing funded kindergarten service providers, approved under the National Quality Framework, in offering an occasional care service fully integrated with the kindergarten program under the National Occasional Care Programme.
05 National Occasioanl Care - Establishment checklist for funded kinders offering OCC before and after
This checklist is designed to support existing funded kindergarten service providers approved under the National Quality Framework to establish an occasional care service to support kindergarten access by operating 'wrap around occasional care' offered before and after kindergarten sessions under the National Occasional Care Programme.
06 National Occasional Care - How to use the budget projection excel worksheet
A guide on how to use the "National Occasional Care - Budget Projection Worksheet.xl", a tool designed for new occasional care services to use in calculating a budget projection.
07 National Occasional Care - Excel budget projection worksheet
The following information has been designed as a tool to document a budget projection and has been developed with new occasional care services in mind. The worksheet is in excel format and aims to assist providers in calculating the amount of fee income the service would need to collect in order for the service to break even.
Refer to the resource sheet "National Occasional Care - How to use the budget projection excel worksheet" for further information.
08 Integrated kindergarten: Information for families
What is integrated kinder and what are some of the benefits for children participating in a funded integrated kindergarten program?
09 Sustainability Audit Tool
The following audit tool can be used to review the effectiveness of your service's existing environmental/sustainability policy and help to identify new projects or sustainability targets. If you do not yet have an environmental policy in place, completing this tool will give you a broad overview of what to include as well as a detailed assessment of the areas where your service can improve.
10 How to plan and purchase meaningful professional development
With many early education and care services receiving significant funds through the Long Day Care Professional Development Programme (LDCPDP) there has been a surge in the professional development options and products being marketed to services. Here are some simple ideas to help you make sense of the piles of pamphlets, decide the best way to spend your professional development budget and make sure you get the best possible outcomes for individual staff and for the service has a whole.
11 Assessing the need for a new outside school hours care (OSHC) service
A survey that may assist potential service operators to accurately assess the demand for a service and the potential interest and involvement from families
12 Becoming a member of a childcare management committee
If you are a new committee member, this information is for you.
13 Celebrations, holidays and special occasions
Rituals, traditions celebrations, experiences shared regularly, contribute to a sense of community and belonging and can be valuable for children, families and educators.
14 Conducting staff meetings
Staff meetings are an important function of any staffteam. Staff meetings are regularly held in all workplacesacross all industries. These meetings can be anopportunity for the staff team, including educators andmanagement representatives to sit together and shareinformation on all aspects of the centre based children’s
15 Creative play in art and craft
A children’s service can give children a chance to explore new interests and discover passions and talents that last for life.
16 Developing positive working relationships in a community-based child care centre
In a childcare centre there are several key sets of relationships that the management committee must establish.
17 Effective management committees
Is your child-care centre’s management committee providing effective leadership of your service? Here are some questions that will help you assess your committee’s effectiveness and some ideas for making improvements.
18 Family Handbook
A family handbook recognises the right of families to be provided with information about the education and care service. This includes the philosophy and goals of the service as well as the operational policies and procedures that are relevant to the families. This assists in building the professional and responsive profile of the service.
19 Food Safety
Food safety refers to the correct storage, transportation, heating, preparation and serving of food, and includes the methods used to keep food preparation areas and equipment clean and hygienic. Correct food safety and handling procedures assist organisations in minimising the risks associated with food-borne illnesses and cross contamination for staff and clients.
20 Get to know your education and care service
In education and care services there are a variety of things you will need to know depending on your position within the service. This will include legislative and regulatory obligations, requirements with respect to the National Quality Framework, how Child Care Benefit (CCB) and Child Care Rebate (CCR) are implemented, and the reporting and compliance requirements under the commonwealth funding agreement.
21 How to generate family involvement in service management
A quality children’s service seeks and values input from the families and parents of the children they care for and educate.
22 Long term projects
One of the many positives about children’s services is that many children attend on permanent days each week over a long period of time, making it easy to have long-term projects. The possibilities for these are endless.
Establishing patterns of healthy eating and good nutrition early in life supports children’s optimal growth and development. It can also assist in forming positive attitudes and life-long habits towards healthy eating. Children’s services play a vital role in promoting these areas by implementing policies and practices that support healthy food choices and encourage an awareness of good nutrition. Together with encouraging physical activity and minimising children’s sedentary time, services can play a vital role in contributing to children’s overall health and wellbeing. ‘Fundamental to providing for children’s wellbeing is to ensure that routines, activities and experiences support children’s individual requirements for health and nutrition …’ (ACECQA, 2011, p. 50)
24 Occupational health and safety
Education and care services for children are designed primarily with children’s needs in mind and can therefore pose hazards for the people who work in them. WorkSafe Victoria’s injury statistics show that between 2004 and 2008 nearly 900 workers were seriously injured in childcare centres and kindergartens in Victoria. Seventy per cent of these were musculo-skeletal injuries (sprains and strains, fractures and soft tissue injuries) caused by everyday activities (such as moving play equipment, lifting children and sitting on small chairs), slips, trips and falls (WorkSafe Victoria, 2011).
25 Physical play
Not only is physical play critical to health and a sense of self, it also affects peer relationships, which are often built on similar interests
26 Popular culture - its place in children's education and care services for older children
Popular culture is important to children. Feelings of belonging are based to some extent on sharing knowledge of popular culture.
27 Position descriptions for education and care services - A guide
The intent of this resource is to provide services with a guide to information to be contained in position descriptions for educators in a range of roles in Long Day Care (LDC) and Outside School Hours Care (OSHC). It provides suggested headings to use when writing a position description and some suggestions of content for each area. However, it is vital that position descriptions reflect the philosophy, principles and practices, structure and objectives of each individual service.
28 Preparing for vacation care
The following planning tasks will be of assistance to anyone involved in setting up a new vacation care service in Victoria. It can also be a resource for new and ongoing staff.
29 Promoting your education and care service
Many education and care services pride themselves on providing a quality service for children and families in their community. Effectively promoting your service as an integral part of your community can help to maintain viability and strengthen collaborative partnerships between all stakeholders – children, families, educators, and governing bodies.
30 Record keeping requirements
One of the responsibilities of operators of child-care centres is the maintenance of accurate and up-to-date records. These should be set up in the establishment phase of a service.
31 Recruiting staff, referee checks
When services recruit staff, it is important to establish ‘effective, transparent and equitable recruitment processes …’ (ACECQA 2011, p. 111). These processes include writing position descriptions, advertising positions, developing interview processes and undertaking staff selection. As part of the interview process, members of the selection panel will need to contact referees of the final applicants.
32 Staff handbook
Management can have confidence that all staff, this includes administration, auxiliary and educators, have the relevant information on hand to enhance their orientation into their new position.
33 Staff orientation and induction
Staff are the backbone of a service, so it is important that they are well prepared, presented and informed. Staff induction is the process by which you introduce a new staff member to their physical surroundings, responsibilities and relevant people.
34 The legislative framework
This resource sheet is intended as a guide to the legislative framework in which family day care (FDC), long day care (LDC) and outside school hours care (OSHC) services in the State of Victoria are required to operate. It does not constitute legal advice, nor does it replace advice or information that may be distributed by the Australian Government, the Victorian Government, independent statutory bodies or recognised authorities. The Community Child Care Association accepts no responsibility for the accuracy or completeness of any material contained herein and recommends the users exercise their own skill and care with respect to use.
35 The value of play
Play supports all areas of development and is one of the best ways for children to learn. Opportunities for play can occur in all kinds of experiences offered in children’s services. Play is more about how an experience is offered than what the experience is.
36 Useful contacts for management committees
Designed with committee of management members in mind, this useful list of organisations will point the way when it comes to finding out about:
- Advice, resources and training
- Approved provider responsibilities (eg. compliance, assessment and ratings, CCB, serious incident reporting etc)
- Employer responsibilities (eg. Awards, OH&S, Industrial advice, Inclusion, Grants and Scholarships + more!)
37 Venue use - internal arrangements and external providers
This fact sheet has been developed to encourage conversations between venue owners and service operators regarding an agreed basis for venue use and working together for mutual benefit, and the benefit of the community.
38 What is a community based child care centre - Information for families
Community management can take many forms, depending on the nature of sponsorship. Sponsors may be local government, church organisations, recreational organisations, or independently incorporated management committees that are predominantly made up of parents.
39 Why plan?
The question in the title is not uncommon. As one educator said, ‘We don’t plan. We just put out a few things and see what the children are interested in. The last thing they need is regimentation.’
40 Working with students and volunteers
Many education and care services support pre-service and work experience students by enabling them to undertake placements within the service. They may also choose to accept volunteers who primarily work without payment for a designated period of time. Working with students and volunteers can have many benefits for services, whilst enabling the student or volunteer to gain valuable experience in the field.
41 Writing and submitting a proposal to management
In the course of their professional work, educators, coordinators and staff in education and care services may need to develop and submit a formal proposal to management.